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Organiser Toolkit

The Organiser toolkit is a resource aimed at all those who regularly participate in Culture Night – Artists, event organisers & venues and is designed to provide useful information on everything involved in producing work for Culture Night.

This toolkit will be updated regularly with new information. 

Culture Night Webinars 2024

Culture Night has commissioned a series webinars that will primarily take place during June and July 2024 to provide insights and expertise on the following topics: GDPR & IP Agreements, Marketing and Communications, Accessibility, Audience Development and Sustainability & Climate. These webinars are aimed at Local authority Arts Office coordinators, venues and event organisers.

Upcoming webinars: 

  • Webinar 3: June 25th, 12pm  – Accessibility 
  • Webinar 4: July 9th, 12pm     – Audience Development 
  • Webinar 5: July 23rd  12pm  –  Sustainability & Climate 

Webinar 1: Insights and Updates for Organisers 

The first in the series looked at Culture Night insights and data and discussed research and trends over the last couple of years. It was aimed at ensuring that Culture Night is truly “One Night for All” and an opportunity to open pathways for new audiences to come back again. 

View the recording of the webinar here

View the presentation here.

Webinar 2: GDPR & IP, With Communications and Marketing 

View the recording of the webinar here

GDPR Presentation 

Marketing & Comms: Social Media, Lorg 

Marketing & Comms, PR & Media –  The Hive 

Webinar 3:  Accessibility

View the recording here

View the presentation here.

View the guidelines for accessibility here

 

 

Accessibility considerations when organising an event 

Plain English Guidelines at a glance

The Arts Council Equality Diversity and Inclusion Toolkit

The Arts Council Equality, Diversity & Inclusion Policy

Irish Human Rights and Equality Commission (IHREC) – The Irish Human Rights and Equality Commission guides and tools to embed human rights and equality in business and organisations. 

The Arts Council: Cultural Diversity and the Arts, Language and Meanings

Public Participation Networks is a network that allows local authorities to connect with community groups around the country. The PPN is the ‘go to’ for all local authorities who wish to benefit from community and voluntary expertise in their area. 

Gender:

The National Women’s Council – the leading national representative organisation for women and women’s groups in Ireland. 

Amplify Women, an umbrella group of organisations that represents, works with or carries out research about women working in the cultural and media industries, produced the following toolkit for dealing with harassment and bullying in the workplace: Amplify Women Toolkit

TENI (Transgender Equality Network Ireland) -engages in activities that promote the equality and well-being of trans people in Ireland and work nationally in four main areas: healthcare, employment, education and legislation.

Race:

Working in Intercultural contexts– Guide for Local Authorities and Cultural providers

Irish Network Against Racism (INAR) – useful information for those who want to learn more about racism in Ireland

Race Forward, the centre for racial justice innovation has just published a race reporting guide with useful terminology. 

Sexual Orientation: 

LGBT Ireland is a national organisation providing support, training, and advocacy which aims to improve the lives of LGBT+ people across Ireland. 

Disability:

Arts and Disability Ireland (ADI) is the national development and resource organisation for arts and disability: https://adiarts.ie/

  1. Universal Design Walkability Audit Tool
  2. Building for Everyone a Universal Design Approach
  3. Customer Communications Toolkit for services to the public
  4. Shift in Perspective
  5. Thinking About Arts and Disability 

Find out more about audiences with disabilities and how they engage with the arts by reading The Going Out Survey by ADI:
https://adiarts.ie/blog/arts-access-denied-the-problems-with-having-a-night-out/

Information on access services on ADI’s website: https://adiarts.ie/arts/audience-development/

Knowbility’s Handbook of Digital Accessibility Resources, from ADI’s Summit workshop series: https://adiarts.ie/word/knowbilitys-handbook-of-digital-accessibility-resources/

Transcript of Web Accessibility – Learning from Each Other by Knowbility, from ADI’s Summit workshop series: https://adiarts.ie/word/web-accessibility-learning-from-each-other-transcript/

Presentations and Transcript from National Gallery’s ‘Every Type of Access’ Workshop for ADI’s Summit workshop series:

Access into Action ADI’s webinar series – Subtitling Online Content:
https://www.youtube.com/watch?v=nzcVZtt23_I&t

Access into Action ADI’s webinar series – Writing Accessible Introductions:
https://www.youtube.com/watch?v=PFUrsytGJkU&t

National Disability Authority – resources and online Accessibility Toolkit with advice on how to provide a good service to customers with disabilities, and how to make information more accessible.

Centre for Excellence in Universal Design provides information on the built environment, products and services, and technology: https://www.universaldesign.ie/

As I Am, Adam Harris leads Irish advocacy charity for Autism: https://asiam.ie/

Disability Federation of Ireland: https://www.disability-federation.ie/

National Council for the Blind: https://www.ncbi.ie/

Fighting Blindness: https://www.fightingblindness.ie/

Irish Deaf Society: https://www.irishdeafsociety.ie/

Chime (hearing impairment): https://www.chime.ie/

Inclusion Ireland: https://inclusionireland.ie/

Irish Wheelchair Association: https://www.iwa.ie/

MyClearText, Ireland based captioning and speech to text services: https://mycleartext.com/

StageText, UK based captioning and speech to text services: https://www.stagetext.org/

VocalEyes, UK based audio description for Theatres, Museums and galleries: https://vocaleyes.co.uk/services/museums-galleries-and-heritage/

Irish and International Policies

Convention on the Rights of Persons with Disabilities (CRPD): https://www.un.org/development/desa/disabilities/convention-on-the-rights-of-persons-with-disabilities.html

Arts Council’s Equality, Human Rights and Diversity (EHRD) Policy and Strategy: https://www.artscouncil.ie/equality-human-rights-diversity/

Public Sector Duty for Ireland: https://www.ihrec.ie/our-work/public-sector-duty/

Easy Read Guidance on Public Sector Duty produced by Inclusion Ireland: https://inclusionireland.ie/wp-content/uploads/2020/11/what-public-sector-duty.pdf

Equal Status Acts:  https://www.ihrec.ie/app/uploads/2022/08/IHREC-Equal-Status-Rights-Leaflet-WEB.pdf

NDA Factsheet – Disability Statistics: http://nda.ie/resources/factsheets/nda-factsheet-1-disability-statistics-infographic.pdf

Public Jobs Equality, Diversity and Inclusion Strategy 2021-2023: https://www.publicjobs.ie/documents/PASED&IStrategy2021-2023.pdf

AHEAD’s guidance on inclusive recruitment: https://www.ahead.ie/employer

Make it Clear guidelines on producing written information that is accessible to everyone:

https://www.sess.ie/sites/default/files/Categories/Sensory_Impairments/Accessibility_NAD_NCBI.pdf

Say It Write guidelines, on how to communicate effectively with the public in person, in print and through a variety of other media:

https://www.askaboutireland.ie/libraries/public-libraries/jobs-careers/professional-development-/guide-to-communication-sa/

AsIAm guidance on autism and language and what are the best words to use: 

https://asiam.ie/wp-content/uploads/2019/04/Autism-Language.pdf

Guidelines on How to Write about People with Disabilities, 9th Edition, University of Kansas:

https://www.aucd.org/docs/phe/9%20ed%20guidelines%20pamphlet%207.24.pdf

Communications

Centre for Excellence in Universal Design – Customer Communications Toolkit for Services to the Public: https://universaldesign.ie/products-services/customer-communications-toolkit-for-services-to-the-public-a-universal-design-approach/

WCAG / W3C’s Accessibility Principles (image descriptions, alt text, captions, etc): https://www.w3.org/WAI/fundamentals/accessibility-principles/

Hootsuite article on inclusive social media: https://blog.hootsuite.com/inclusive-design-social-media/

Example of Access page on National Gallery of Ireland: https://www.nationalgallery.ie/visit-us/accessibility-visitors-disabilities

Example of an Access page on Battersea Arts Centre’s website:
https://bac.org.uk/access/

Edinburgh Fringe Festival Access page on their website: https://www.edfringe.com/experience/how-to-plan/access-at-the-fringe

Access services & training:

Digital training for captions & subtitling by Stagetext:
https://www.youtube.com/watch?v=vN2oz9Vla2I&list=PLnqdhCEbStye4w8lbd3IlAqwUmPtrl_WZ

Future Learn, Audio Description Training: https://www.futurelearn.com/courses/creating-audio-description-for-equality-diversity-and-inclusion

As I Am guidance on Relaxation Rooms: https://asiam.ie/wp-content/uploads/2018/04/What-is-in-a-relaxation-Room.pdf

Department of Tourism, Culture, Arts, Gaeltacht, Sport and Media: Creative Arts: Grants and Funding

https://www.gov.ie/en/publication/46f4f-creative-arts-grants-and-funding/

 

Reasonable Accommodation Fund

Under the Reasonable Accommodation Fund, the Department of Social Protection can help employers and employees with a disability through the following grants:

  • Workplace Equipment Adaptation Grant
  • Job Interview Interpreter Grant
  • Personal Reader Grant
  • Employee Retention Grant

https://www.gov.ie/en/service/62fd96-reasonable-accommodation-fund/

 

ADI Current & Past Programmes supporting artists with disabilities:

Arts + Disability Connect scheme: http://adiarts.ie/artists/funding/connect/

Fire Station Artists’ Studios & Arts and Disability Ireland: http://www.firestation.ie/programme/disability/

ADI’s Curated Space: https://adiarts.ie/artists/commissioning/curated-space/

Realise Production Award by ADI & Project Arts Centre: https://adiarts.ie/artists/funding/realise_production_award_2018/

Membership of the Traveller community 

Pavee Point Traveller & Roma Centre is a national non-governmental organisation comprised of Travellers, Roma and members of the majority population working in partnership at national, regional, local and international levels. 

Socioeconomic Disadvantage:

Department of Social Protection Roadmap for Social Inclusion 2020–2025 Ambition, Goals and Commitment

The Green Arts Initiative in Ireland is an extension of the Green Arts Initiative operated by Creative Carbon Scotland and aims to provide Irish arts organisations with the resources and support to help build a green Irish arts community. Run by Theatre Forum and Catríona Fallon, under the guidance of Creative Carbon Scotland, the Green Arts Initiative in Ireland aims to:

  • Support members with practical advice on reducing their carbon footprint and overall environmental impact 
  • Provide members with opportunities to enhance their sustainability competencies through taining and notworking 
  • Collect information anout what members are doing to enhance their sustainability 

Useful resources: 

Green Arts Initiative in Ireland Guide to Energy 

Green Arts Initiative in Ireland Guide to creating a Green Team 

Guide to environmental policies

For more information email [email protected]

Fáilte Ireland : Sustainable Festivals Guidelines 2023

Volunteering Ireland Inclusive Volunteering toolkit: This toolkit aims to provide you with information on general aspects of inclusive volunteering and recommendations for volunteer leaders on how to work with various groups.

Volunteer Ireland How To Guides

Volunteer Ireland Templates

Volunteer Ireland Fact Sheets

Volunteer Impact Assessment Toolkit

 

As in previous years Culture Night commissioned a series of webinars aimed at event organisers, coordinators and venues covering topics pertinent to organising events for Culture Night. These webinars took place in June and July 2023. 

The webinar recordings and presentations are available to view below: 


Webinar 1: Tuesday June 12th at 12pm – Photography Copyright & Data Protection recording &  presentation (With Maureen Daly of Beauchamps Corporate Law Firm)

Webinar 2: Tuesday June 27th  at 12pm – Equality, Diversity & Inclusion recording, presentations and resources (with Padraig Naughton, Executive Director, Arts & Disability Ireland and Dr Suha Shakkour-Donadio, head of Equality, Diversity & Inclusion with The Arts Council). 


Webinar 3: Tuesday July 11th at 12pm  – Audience Development Recording and Presentation

Webinar 4: Tuesday July 25th at 12pm  – Marketing and Comms Recording and presentations 

In 2022 there was a series of new webinars designed to provide insight and information on a variety of subjects:

Tuesday July 12th 2022 – Audience Development with Heather Maitland (Part 2)

Tuesday June 28th 2022 – Audience Development with Heather Maitland (Part 1)

Tuesday June 14th 2022  –  Equality, Diversity and Inclusion with Francesca La Morgia of Mother Tongues

Tuesday May 31st 2022 – Late Night Events


The following are a series of Culture Night commissioned webinars that took place during June and July 2021  which provided expertise and insights on the topics listed below:

Tuesday June 8th 2021 – Creative Solutions for presenting work in real life

Tuesday June 15th 2021 – COVID safety and reopening 

Tuesday June 22nd 2021 – Programme Development 

Tuesday July 6th 2021 – Equality, Diversity & Inclusion in Culture Night Programming 

Tuesday July 13th 2021 – Volunteering 

Tuesday July 20th 2021 – Marketing and Communications

Tuesday August 3rd 2021–Using Information to engage audiences

 


Other Useful Webinars:

Culture works: The Future is Bright –  Commissioned by the Arts Council, The Future is Bright is a series of future focused, interactive webinars to help find the way through the ‘how’ and ‘why’ of making and presenting work digitally:

The Future Is Bright: Webinar 1 – No Going Back  

The Future Is Bright: Webinar 2 – The Business End

The Future Is Bright: Webinar 3 – Innovation in Practice

The Future Is Bright: Webinar 4 – Who’s looking in?


The Arts Council: Pathways 2021 – Critical conversations with festival makers and their stakeholders 

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