Organiser Toolkit
The Organiser toolkit is a resource aimed at all those who regularly participate in Culture Night – Artists, event organisers & venues and is designed to provide useful information on everything involved in producing work for Culture Night.
This toolkit will be updated regularly with new information.
As in previous years Culture Night commissioned a series of webinars aimed at event organisers, coordinators and venues covering topics pertinent to organising events for Culture Night. These webinars took place in June and July 2023.
The webinar recordings and presentations are available to view below:
Webinar 1: Tuesday June 12th at 12pm – Photography Copyright & Data Protection recording & presentation (With Maureen Daly of Beauchamps Corporate Law Firm)
Webinar 2: Tuesday June 27th at 12pm – Equality, Diversity & Inclusion recording, presentations and resources (with Padraig Naughton, Executive Director, Arts & Disability Ireland and Dr Suha Shakkour-Donadio, head of Equality, Diversity & Inclusion with The Arts Council).
Webinar 3: Tuesday July 11th at 12pm – Audience Development Recording and Presentation
Webinar 4: Tuesday July 25th at 12pm – Marketing and Comms Recording and presentations
In 2022 there was a series of new webinars designed to provide insight and information on a variety of subjects:
Tuesday July 12th 2022 – Audience Development with Heather Maitland (Part 2)
Tuesday June 28th 2022 – Audience Development with Heather Maitland (Part 1)
Tuesday June 14th 2022 – Equality, Diversity and Inclusion with Francesca La Morgia of Mother Tongues
Tuesday May 31st 2022 – Late Night Events
The following are a series of Culture Night commissioned webinars that took place during June and July 2021 which provided expertise and insights on the topics listed below:
Tuesday June 8th 2021 – Creative Solutions for presenting work in real life
Tuesday June 15th 2021 – COVID safety and reopening
Tuesday June 22nd 2021 – Programme Development
Tuesday July 6th 2021 – Equality, Diversity & Inclusion in Culture Night Programming
Tuesday July 13th 2021 – Volunteering
Tuesday July 20th 2021 – Marketing and Communications
Tuesday August 3rd 2021–Using Information to engage audiences
How to livestream on instagram:
How to use Actionbound – an app for playing digitally interactive scavanger hunts or trails and leading your audience on a path of discovery using their smartphones or tablets.
Communications strategy from The Hive PR Agency
Social Media Ideas – Milestone Inventive
The Arts Council Equality Diversity and Inclusion Toolkit
The Arts Council Equality, Diversity & Inclusion Policy
Irish Human Rights and Equality Commission (IHREC) – The Irish Human Rights and Equality Commission guides and tools to embed human rights and equality in business and organisations.
The Arts Council: Cultural Diversity and the Arts, Language and Meanings
Public Participation Networks is a network that allows local authorities to connect with community groups around the country. The PPN is the ‘go to’ for all local authorities who wish to benefit from community and voluntary expertise in their area.
Gender:
The National Women’s Council – the leading national representative organisation for women and women’s groups in Ireland.
Amplify Women, an umbrella group of organisations that represents, works with or carries out research about women working in the cultural and media industries, produced the following toolkit for dealing with harassment and bullying in the workplace: Amplify Women Toolkit
TENI (Transgender Equality Network Ireland) -engages in activities that promote the equality and well-being of trans people in Ireland and work nationally in four main areas: healthcare, employment, education and legislation.
Race:
Working in Intercultural contexts– Guide for Local Authorities and Cultural providers
Irish Network Against Racism (INAR) – useful information for those who want to learn more about racism in Ireland
Race Forward, the centre for racial justice innovation has just published a race reporting guide with useful terminology.
Sexual Orientation:
LGBT Ireland is a national organisation providing support, training, and advocacy which aims to improve the lives of LGBT+ people across Ireland.
Disability:
Arts and Disability Ireland (ADI) is the national development and resource organisation for arts and disability: https://adiarts.ie/
- Universal Design Walkability Audit Tool
- Building for Everyone a Universal Design Approach
- Customer Communications Toolkit for services to the public
- Shift in Perspective
- Thinking About Arts and Disability
Find out more about audiences with disabilities and how they engage with the arts by reading The Going Out Survey by ADI:
https://adiarts.ie/blog/arts-access-denied-the-problems-with-having-a-night-out/
Information on access services on ADI’s website: https://adiarts.ie/arts/audience-development/
Knowbility’s Handbook of Digital Accessibility Resources, from ADI’s Summit workshop series: https://adiarts.ie/word/knowbilitys-handbook-of-digital-accessibility-resources/
Transcript of Web Accessibility – Learning from Each Other by Knowbility, from ADI’s Summit workshop series: https://adiarts.ie/word/web-accessibility-learning-from-each-other-transcript/
Presentations and Transcript from National Gallery’s ‘Every Type of Access’ Workshop for ADI’s Summit workshop series:
Access into Action ADI’s webinar series – Subtitling Online Content:
https://www.youtube.com/watch?v=nzcVZtt23_I&t
Access into Action ADI’s webinar series – Writing Accessible Introductions:
https://www.youtube.com/watch?v=PFUrsytGJkU&t
National Disability Authority – resources and online Accessibility Toolkit with advice on how to provide a good service to customers with disabilities, and how to make information more accessible.
Centre for Excellence in Universal Design provides information on the built environment, products and services, and technology: https://www.universaldesign.ie/
As I Am, Adam Harris leads Irish advocacy charity for Autism: https://asiam.ie/
Disability Federation of Ireland: https://www.disability-federation.ie/
National Council for the Blind: https://www.ncbi.ie/
Fighting Blindness: https://www.fightingblindness.ie/
Irish Deaf Society: https://www.irishdeafsociety.ie/
Chime (hearing impairment): https://www.chime.ie/
Inclusion Ireland: https://inclusionireland.ie/
Irish Wheelchair Association: https://www.iwa.ie/
MyClearText, Ireland based captioning and speech to text services: https://mycleartext.com/
StageText, UK based captioning and speech to text services: https://www.stagetext.org/
VocalEyes, UK based audio description for Theatres, Museums and galleries: https://vocaleyes.co.uk/services/museums-galleries-and-heritage/
Irish and International Policies
Convention on the Rights of Persons with Disabilities (CRPD): https://www.un.org/development/desa/disabilities/convention-on-the-rights-of-persons-with-disabilities.html
Arts Council’s Equality, Human Rights and Diversity (EHRD) Policy and Strategy: https://www.artscouncil.ie/equality-human-rights-diversity/
Public Sector Duty for Ireland: https://www.ihrec.ie/our-work/public-sector-duty/
Easy Read Guidance on Public Sector Duty produced by Inclusion Ireland: https://inclusionireland.ie/wp-content/uploads/2020/11/what-public-sector-duty.pdf
Equal Status Acts: https://www.ihrec.ie/app/uploads/2022/08/IHREC-Equal-Status-Rights-Leaflet-WEB.pdf
NDA Factsheet – Disability Statistics: http://nda.ie/resources/factsheets/nda-factsheet-1-disability-statistics-infographic.pdf
Public Jobs Equality, Diversity and Inclusion Strategy 2021-2023: https://www.publicjobs.ie/documents/PASED&IStrategy2021-2023.pdf
AHEAD’s guidance on inclusive recruitment: https://www.ahead.ie/employer
Make it Clear guidelines on producing written information that is accessible to everyone:
https://www.sess.ie/sites/default/files/Categories/Sensory_Impairments/Accessibility_NAD_NCBI.pdf
Say It Write guidelines, on how to communicate effectively with the public in person, in print and through a variety of other media:
AsIAm guidance on autism and language and what are the best words to use:
https://asiam.ie/wp-content/uploads/2019/04/Autism-Language.pdf
Guidelines on How to Write about People with Disabilities, 9th Edition, University of Kansas:
https://www.aucd.org/docs/phe/9%20ed%20guidelines%20pamphlet%207.24.pdf
Communications
Centre for Excellence in Universal Design – Customer Communications Toolkit for Services to the Public: https://universaldesign.ie/products-services/customer-communications-toolkit-for-services-to-the-public-a-universal-design-approach/
WCAG / W3C’s Accessibility Principles (image descriptions, alt text, captions, etc): https://www.w3.org/WAI/fundamentals/accessibility-principles/
Hootsuite article on inclusive social media: https://blog.hootsuite.com/inclusive-design-social-media/
Example of Access page on National Gallery of Ireland: https://www.nationalgallery.ie/visit-us/accessibility-visitors-disabilities
Example of an Access page on Battersea Arts Centre’s website:
https://bac.org.uk/access/
Edinburgh Fringe Festival Access page on their website: https://www.edfringe.com/experience/how-to-plan/access-at-the-fringe
Access services & training:
Digital training for captions & subtitling by Stagetext:
https://www.youtube.com/watch?v=vN2oz9Vla2I&list=PLnqdhCEbStye4w8lbd3IlAqwUmPtrl_WZ
Future Learn, Audio Description Training: https://www.futurelearn.com/courses/creating-audio-description-for-equality-diversity-and-inclusion
As I Am guidance on Relaxation Rooms: https://asiam.ie/wp-content/uploads/2018/04/What-is-in-a-relaxation-Room.pdf
Department of Tourism, Culture, Arts, Gaeltacht, Sport and Media: Creative Arts: Grants and Funding
https://www.gov.ie/en/publication/46f4f-creative-arts-grants-and-funding/
Reasonable Accommodation Fund
Under the Reasonable Accommodation Fund, the Department of Social Protection can help employers and employees with a disability through the following grants:
- Workplace Equipment Adaptation Grant
- Job Interview Interpreter Grant
- Personal Reader Grant
- Employee Retention Grant
https://www.gov.ie/en/service/62fd96-reasonable-accommodation-fund/
ADI Current & Past Programmes supporting artists with disabilities:
Arts + Disability Connect scheme: http://adiarts.ie/artists/funding/connect/
Fire Station Artists’ Studios & Arts and Disability Ireland: http://www.firestation.ie/programme/disability/
ADI’s Curated Space: https://adiarts.ie/artists/commissioning/curated-space/
Realise Production Award by ADI & Project Arts Centre: https://adiarts.ie/artists/funding/realise_production_award_2018/
Membership of the Traveller community
Pavee Point Traveller & Roma Centre is a national non-governmental organisation comprised of Travellers, Roma and members of the majority population working in partnership at national, regional, local and international levels.
Socioeconomic Disadvantage:
Department of Social Protection Roadmap for Social Inclusion 2020–2025 Ambition, Goals and Commitment
The Green Arts Initiative in Ireland is an extension of the Green Arts Initiative operated by Creative Carbon Scotland and aims to provide Irish arts organisations with the resources and support to help build a green Irish arts community. Run by Theatre Forum and Catríona Fallon, under the guidance of Creative Carbon Scotland, the Green Arts Initiative in Ireland aims to:
- Support members with practical advice on reducing their carbon footprint and overall environmental impact
- Provide members with opportunities to enhance their sustainability competencies through taining and notworking
- Collect information anout what members are doing to enhance their sustainability
Useful resources:
Green Arts Initiative in Ireland Guide to Energy
Green Arts Initiative in Ireland Guide to creating a Green Team
Guide to environmental policies
For more information email [email protected]
Volunteering Ireland Inclusive Volunteering toolkit: This toolkit aims to provide you with information on general aspects of inclusive volunteering and recommendations for volunteer leaders on how to work with various groups.
Volunteer Ireland How To Guides
Volunteer Impact Assessment Toolkit
The Arts Council 2021 Culture Night Review
Other Useful Webinars:
Culture works: The Future is Bright – Commissioned by the Arts Council, The Future is Bright is a series of future focused, interactive webinars to help find the way through the ‘how’ and ‘why’ of making and presenting work digitally:
The Future Is Bright: Webinar 1 – No Going Back
The Future Is Bright: Webinar 2 – The Business End
The Future Is Bright: Webinar 3 – Innovation in Practice
The Future Is Bright: Webinar 4 – Who’s looking in?
The Arts Council: Pathways 2021 – Critical conversations with festival makers and their stakeholders
